Florida Vehicle Bill of Sale [Free, PDF, Word, Printable, Fillable]

When you sell or transfer ownership of a vehicle in Florida, one of the most important documents you may need is the Florida Vehicle Bill of Sale. This document is a simple but legally significant agreement between the buyer and seller that records essential transaction details — who sold the vehicle, who bought it, the vehicle’s description, VIN, sale price, and the required signatures. Whether you call it a State of Florida Bill of Sale Vehicle, a Florida Bill of Sale for Vehicle, or a Florida Motor Vehicle Bill of Sale, it serves the same critical purpose: protecting both parties and ensuring compliance with Florida’s vehicle-transfer laws.

In my experience practising vehicle- and title-law here in Florida, many sellers underestimate just how important this document can be — especially when issues arise later, such as disputes about odometer readings, unpaid registration fees, or proof of ownership transfer. The Florida Vehicle Bill of Sale isn’t always mandatory under law, but it can be your strongest form of evidence that the sale was properly executed.

This comprehensive guide will walk you through everything you need to know about the Florida Bill of Sale for Vehicle — what it is, when it’s required, how to properly complete one, and common mistakes to avoid. Throughout, I’ll reference relevant sections of the Florida Statutes — such as Florida Statute §319.23 and §319.27 — and official resources including the Florida Highway Safety and Motor Vehicles (FLHSMV).

This article is for informational purposes only and does not constitute legal advice. For advice specific to your situation, consult a qualified attorney.

Free Florida Vehicle Bill of Sale Template

If you’re buying or selling a car, truck, or motorcycle in Florida, having a clear, legally sound record of the sale is essential. That’s where my Free Florida Vehicle Bill of Sale Template comes in. This easy-to-use document helps both the buyer and seller record every important detail of the transaction — including the vehicle’s VIN, sale price, odometer reading, and signatures — all in a format recognized by the Florida Highway Safety and Motor Vehicles (FLHSMV).

As a licensed Florida attorney, I’ve prepared this free Florida Vehicle Bill of Sale template based on the requirements of Florida Statutes §319.23 and §319.27, which govern title transfers and liens. Whether you’re completing a State of Florida Bill of Sale Vehicle, a Florida Bill of Sale for Vehicle, or a Florida Motor Vehicle Bill of Sale, this form ensures you meet the state’s documentation standards while protecting both parties in case of future disputes.

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Florida Department of Motor Vehicles Bill of Sale

When transferring ownership of a car, truck, or motorcycle in Florida, one of the most important documents you’ll need is the Florida Department of Motor Vehicles Bill of Sale. This official document records all the key details of the sale — including the buyer and seller information, vehicle description, VIN, odometer reading, sale price, and signatures — ensuring both parties have clear proof of the transaction.

In my experience as a licensed Florida attorney, I’ve seen how a properly completed Florida DMV Bill of Sale can prevent future legal or ownership disputes. It also helps you meet the documentation standards set by the Florida Highway Safety and Motor Vehicles (FLHSMV) and complies with Florida Statutes §319.23 and §319.27, which regulate title transfers and liens.

To make the process easier, you can download the Florida Department of Motor Vehicles Bill of Sale in both PDF and Word formats using the links below. Choose whichever format works best for you, fill in your details, print, and sign — it’s that simple.

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Florida Motor Vehicle Bill of Sale Form​

When you sell or buy a car, truck, or motorcycle in Florida, it’s important to document the transaction properly using the Florida Motor Vehicle Bill of Sale Form. This form records all key details — including the buyer’s and seller’s names, vehicle description, VIN, odometer reading, purchase price, and signatures — to protect both parties and meet state documentation standards.

In my legal practice here in Florida, I often advise clients to use a Bill of Sale even when it isn’t strictly required by law. It provides solid proof of ownership transfer and helps avoid disputes related to title, registration, or taxes. This Florida Motor Vehicle Bill of Sale Form complies with Florida Statutes §319.23 and §319.27, which outline title transfer and lien requirements under the Florida Highway Safety and Motor Vehicles (FLHSMV).

To make the process easier, you can download the Florida Motor Vehicle Bill of Sale Form in both PDF and Word formats. Simply choose the version that suits you best, fill in your vehicle and sale details, and print it for signing.

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Printable Florida Vehicle Bill of Sale

If you’re selling or buying a vehicle in Florida, having a properly documented record of the transaction is not just smart — it’s legally important. My Printable Florida Vehicle Bill of Sale makes this process quick, accurate, and compliant with Florida law. This document records all the key details of your sale, including the buyer and seller’s information, vehicle description, VIN, sale price, and odometer reading.

As a licensed Florida attorney, I’ve prepared this printable form based on the requirements of Florida Statutes §319.23 and §319.27, which govern motor vehicle title transfers and lien releases. Whether you refer to it as a Florida Vehicle Bill of Sale, State of Florida Bill of Sale Vehicle, or Florida Motor Vehicle Bill of Sale, this printable version ensures you meet the standards recognized by the Florida Highway Safety and Motor Vehicles (FLHSMV).

You can download this Printable Florida Vehicle Bill of Sale in both PDF and Word formats — simply choose the one that suits your needs, fill in your details, print it, and sign. It’s an easy way to protect both the buyer and seller and create an official record of your transaction.

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Florida Vehicle Bill of Sale Sample​

If you’re preparing to sell or purchase a vehicle in Florida, it’s helpful to see exactly how a proper Florida Vehicle Bill of Sale should look. That’s why I’ve created this Florida Vehicle Bill of Sale Sample, designed to show you the correct layout, structure, and information required under Florida law. This sample follows the guidelines set out in Florida Statutes §319.23 and §319.27, ensuring it meets the state’s title transfer and ownership documentation standards.

As a licensed Florida attorney, I’ve drafted this sample based on real cases I’ve handled — so you can use it with confidence as a reliable reference. Whether you’re completing a State of Florida Bill of Sale Vehicle, a Florida Bill of Sale for Vehicle, or a Florida Motor Vehicle Bill of Sale, this sample helps you understand exactly what details to include for a legally valid document.

You can download the Florida Vehicle Bill of Sale Sample in both PDF and Word format — simply choose the version that’s most convenient for you to fill out and print.

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Florida DMV Vehicle Bill of Sale​

When transferring ownership of a vehicle in Florida, it’s important to use a legally correct form that meets Florida DMV (FLHSMV) standards. The Florida DMV Vehicle Bill of Sale is an official document that records the key details of your transaction — including the buyer and seller information, vehicle description, VIN, sale price, and signatures. It serves as your proof of sale and helps protect both parties under Florida law.

As a licensed Florida attorney, I’ve prepared this Florida DMV Vehicle Bill of Sale based on the legal requirements found in Florida Statutes §319.23 and §319.27, which cover vehicle title transfers and liens. This form is accepted by the Florida Highway Safety and Motor Vehicles (FLHSMV) and can be used for cars, motorcycles, boats, and other motor vehicles.

You can download this Florida DMV Vehicle Bill of Sale in both PDF and Word format, making it easy to fill out, print, and sign. Choose whichever format works best for you — both are fully editable and ready to use for your next vehicle transaction in Florida.

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Florida Bill of Sale Vehicle PDF​

If you’re completing a private car sale or vehicle transfer in Florida, you’ll need a proper Florida Bill of Sale for Vehicle to document the transaction safely and legally. This document records all key details — such as the vehicle’s VIN, sale price, date of sale, and both parties’ signatures — and helps protect both the buyer and seller under Florida law.

To make the process easier, I’ve prepared a free downloadable Florida Bill of Sale Vehicle PDF, designed to meet the requirements of Florida Statutes §319.23 and §319.27 and recognized by the Florida Highway Safety and Motor Vehicles (FLHSMV). Whether you’re selling a car, truck, or motorcycle, this State of Florida Bill of Sale Vehicle form ensures that your transaction is properly documented and compliant.

You can download the Florida Vehicle Bill of Sale PDF directly from here and fill it out digitally or by hand. It’s a quick, reliable way to complete your sale and keep accurate records for your protection.

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What is a Bill of Sale in Florida?

A Bill of Sale is a written document by which the seller transfers ownership of a vehicle (or sometimes other property) to a buyer for a stated price. In Florida, while title transfer largely happens via the certificate of title, the Bill of Sale functions as a supplemental proof of the transaction.

Under Florida law:

• The statute § 319.23 states that when a certificate of title has not been previously issued for a motor vehicle or mobile home in the state, the applicant’s title application must be “accompanied by a proper bill of sale or sworn statement of ownership …”

• While the statute does not always use the term “Bill of Sale” in every context, this language shows that Florida recognises a document of sale for vehicles where titles are unissued or out-of-state.

In my legal practice I frequently advise that the Bill of Sale should include key facts: full names and addresses of buyer & seller, vehicle make/year/model, VIN (vehicle identification number), purchase price, date of sale, odometer reading at time of sale, and both parties’ signatures. Having that helps protect both sides in case of later dispute (for example, about condition of vehicle or ownership).

Is a Bill of Sale Required in Florida?

Short answer: Sometimes yes, often no, depending on the situation.

When a Bill of Sale is required (or strongly recommended)

• If the vehicle has never been titled in Florida (for example, out-of-state import) then the application for Florida title must be accompanied by “a proper bill of sale or sworn statement of ownership” under § 319.23(3) (as of 2023).

• If you want clear proof of the transaction (for your own protection) – even when not strictly required by law.

• If the buyer or seller wants to document that the sale occurred on a particular date, at a particular price, with the vehicle in a certain condition.

When a Bill of Sale may not be required

• If both parties are transferring a vehicle that is already titled in Florida, the title certificate reassignment (on the back of the title) may suffice for the legal transfer of ownership. Under § 319.23(6)(a), in many standard sales the application for the certificate must be filed within 30 days of delivery.

• If the only document required by law is the title transfer and other statutory requirements are met, a separate Bill of Sale is optional.

My recommendation

In my experience, even when not strictly mandated, using a Bill of Sale is good practice. It provides an extra layer of documentation, helps clarify obligations (e.g., condition of vehicle, “sold as is” status), and helps minimise disputes. If you’re selling a vehicle privately in Florida, I advise you to prepare one.

Step-by-Step Process to Complete a Bill of Sale

Here is a step-by-step process that I use with my clients when preparing a Bill of Sale in Florida:

Step 1: Gather vehicle & parties information

• Write the full legal names and addresses of the seller(s) and buyer(s).

• Describe the vehicle: make, model, year, body type, color, and importantly the VIN (Vehicle Identification Number).

• Record the odometer reading at the time of sale (for vehicles under 10 years old federal and state law may require this). Under Florida Statute § 319.225 you’ll find the odometer disclosure statement requirement.

• State the sale price (or if it’s a gift, indicate “gift” or “no consideration”).

• Specify the date of sale/transfer.

Step 2: State terms of sale

• Indicate whether the vehicle is sold “as is” or whether any warranties (written or verbal) are included.

• If the vehicle is subject to any liens, note that the seller is responsible for clearing them (or as otherwise agreed). Under § 319.27 the statute outlines lien notation requirements.

• State where and how possession is delivered.

Step 3: Signatures

• Both seller(s) and buyer(s) should sign and date the Bill of Sale.

• It is wise for each party to retain a copy for their records.

• Although Florida law does not always require notarization for a Bill of Sale, if you want stronger proof (for example for out-of-state use or when a lien is involved) you may choose to get it notarized.

Step 4: File or deliver the required documents to FLHSMV / Tax Collector

• After the sale, the seller should deliver the signed vehicle certificate of title (if applicable) and remove the licence plate (depending on local rules) or properly transfer it.

• The buyer must take the signed title (if Florida-titled) or Bill of Sale (if needed) to the local county tax collector’s office (or to the chain of custody required by the FLHSMV) to apply for a new title and registration. Under § 319.23(6)(a) the application must be filed within 30 days of delivery of the vehicle or sale.

Step 5: Retain your records

• Keep a copy of the Bill of Sale, the title reassignment (if done), receipts, and any other related forms (odometer disclosure, lien release).

• In my practice I advise clients to keep these for at least 5 years, because questions may arise later about condition, odometer, or ownership.

Key Legal Requirements (VIN, Odometer, Notary, Tax Collector details)

This section highlights specific legal-points you must attend to. My experience shows that overlooking these details is a frequent cause of trouble.

Vehicle Identification Number (VIN)

• The Bill of Sale must clearly show the VIN of the vehicle being sold. This ensures the exact vehicle is identified.

• If the vehicle was titled out-of-state, the application for Florida title (under § 319.23(4)) must show prior registration/titling details.

Odometer Disclosure

• Florida statute § 319.225 requires that every certificate of title issued by the FLHSMV contain an odometer disclosure statement.

• Even if you are using a Bill of Sale (not a title assignment) it’s wise to record the odometer reading in the document, especially for vehicles under 10 years old. Federal law may apply too (49 C.F.R. § 580.5).

• In my practice I often see sellers forget to record the odometer reading — this omission can lead to buyer disputes or difficulties in registration.

Notary / Witnessing

• Florida law does not universally require notarization of a private Bill of Sale for a vehicle (unless otherwise agreed or required by a specific situation).

• However, notarizing or having a witness can increase the evidentiary value of the document. If you foresee a dispute or want extra protection, consider having it notarized.

• In my experience it’s a small extra cost and can save hassle down the line.

Tax Collector / FLHSMV Filing & Deadlines

• After the sale, title transfer responsibilities typically fall to the buyer in Florida: under § 319.23(6)(a), application for a certificate must be filed within 30 days after delivery of the vehicle or sale consummation.

• The seller, on the other hand, should ensure removal of their licence plate (if applicable) and may file a notice of sale with the county tax collector or FLHSMV (for liability limitation) under § 319.22(b).

• Tax and registration fees, proof of insurance (if required), and lien releases (if applicable) must also be handled properly.

Liens and Encumbrances

• If there is a lien on the vehicle, that must be disclosed and satisfied or otherwise addressed. Under § 319.27 each lien must be noted on the certificate of title to be enforceable.

• In my legal practice I advise sellers to verify in writing that a lien is satisfied before finalizing the sale, or at least disclose any outstanding lien in the Bill of Sale.

Example or Template

Below is a sample layout of a valid Florida vehicle Bill of Sale. You may download or adapt a version for your use (and I recommend keeping an editable version for your records).

FLORIDA VEHICLE BILL OF SALE
(Private Party Sale of Motor Vehicle)

Seller Name & Address: ____________________________
Buyer Name & Address: ____________________________

Vehicle Description:

• Year: ___________

• Make: ___________

• Model: ___________

• Colour: ___________

• VIN: ___________________________________________

Odometer Reading at Time of Sale: ___________ miles (or km)
Sale Price / Consideration: $_____________ (or indicate “Gift – no monetary consideration”)
Date of Sale / Transfer: ________________ (MM/DD/YYYY)
Location of Sale: __________________________

Terms:

• The vehicle is sold “AS IS” with no express or implied warranty except as otherwise stated.

• Seller affirms that they are the lawful owner of the vehicle, that the vehicle is free of all liens and encumbrances except as listed here: _____________________________

• Buyer accepts the vehicle and assumes all responsibility for title transfer, registration, taxes, and any future issues.

Signatures:
Seller Signature: _____________________________________ Date: ___________
Buyer Signature: _____________________________________ Date: ___________

Optional Notarization/Witness:
State of Florida, County of ____________________
Sworn to and subscribed before me this _____ day of _________, 20.
My commission expires: ___________ | Notary Public Signature: _____________________

---

In my experience, using a template like this (and customising where appropriate) ensures you cover all essential components. Save digital and paper copies for both parties.

Common Errors or Legal Pitfalls

In my legal practice I see several recurring mistakes. Avoid them to stay on firm ground.

1. Omitting the VIN or using incorrect VIN – A mismatch can raise questions about exactly which vehicle was sold.

2. Failing to record the odometer reading – Omitting this can lead to statutory or federal disclosure issues.

3. Neglecting to address liens – If a seller fails to disclose an existing lien, the buyer may later face claims or reimbursement demands.

4. Delaying title transfer beyond the statutory deadline – Under § 319.23(6)(a) the application should be filed within 30 days. Waiting may incur penalties or complications.

5. Relying on verbal warranties or ambiguous terms – If you say “engine runs smoothly” or “no known issues” but don’t document condition, you increase your risk. Clear terms in writing are better.

6. Not keeping copies for both parties – If the seller or buyer discards all documentation, later proving the sale or terms becomes harder.

7. Using a generic bill of sale that doesn’t mention Florida-specific requirements – While a generic form might suffice, it’s wise to ensure it acknowledges Florida law context (VIN, odometer, etc.).

FAQs

Do I need to notarize a Bill of Sale in Florida?

Not always. Florida does not universally require notarization for every private vehicle Bill of Sale. However, notarization adds evidentiary strength and may be wise when large value is involved or when a lien is present.

Can I use a Bill of Sale instead of the vehicle title for ownership transfer?

Not typically. If your vehicle is already titled in Florida, the title transfer via the back of the certificate is the primary mechanism. A Bill of Sale serves as supplementary proof. If a vehicle has never been titled in Florida or is coming from out-of-state, then a Bill of Sale (or sworn statement of ownership) may be required under § 319.23(3).

Does a Bill of Sale protect me from liability after I sell a vehicle?

It helps. A properly executed Bill of Sale documents the date you sold possession, which can assist in limiting your liability. Additionally, under § 319.22(b), an owner or co-owner who made a bona fide sale and delivered possession must notify the department within 30 days to satisfy the notice requirement for limitation of liability.

What happens if the buyer doesn’t apply for title transfer within 30 days?

Under § 319.23(6)(a), in many cases the application must be filed within 30 days after delivery of the vehicle or consummation of sale. Delays may lead to extra fees or complicate future disposition of the vehicle. Staying timely is best practice.

What happens if the buyer doesn’t apply for title transfer within 30 days?

If the vehicle is subject to a lien, that must be disclosed. Under § 319.27 the lien must be noted on the certificate of title for the lienholder to have enforceable rights. As seller, you should ensure the lien is satisfied or clearly disclosed in the Bill of Sale and title paperwork.

Conclusion

Selling or buying a vehicle in Florida requires attention to detail — the title paperwork, odometer disclosure, lien status, and of course documentation of the sale itself. A well-drafted Bill of Sale gives both parties clarity and record of who gave what to whom and when. In my legal practice I strongly advise each client—seller or buyer—to prepare a Bill of Sale even if it’s not absolutely required by statute. It’s a small investment in time and it avoids many headaches.

To assist you further, download your free Florida Bill of Sale template (adapt the layout above and insert the required information). If you run into complex issues (for example, multiple lienholders, out-of-state titling, or inheritance transfers) you should consult a Florida-licensed attorney.