Free Bill Of Sale Florida Templates [Car, Auto, DMV, Trailer]

For Vehicle | Car | Motorcycle | Automobile | DMV | Trailer | Vessel | RV | Blank | Simple | PDF | WORD

If you’re buying or selling anything valuable in Florida — whether it’s a car, boat, trailer, firearm, or even high-value personal property — one of the most important documents you’ll ever use is a Bill of Sale. In the simplest terms, a bill of sale is a written record that proves a legal transfer of ownership took place. But under Florida law, especially when it comes to vehicles, vessels, and titled property, a bill of sale is much more than just a receipt. It’s a protective document that can shield both buyer and seller from liability, tax disputes, and future legal problems.

In my years practicing law here in Florida, I’ve handled countless situations where people got into trouble simply because they didn’t document a transaction properly. Whether it was an unregistered boat causing an accident, a car racking up SunPass toll violations months after being sold, or a dispute about a firearm’s ownership — all of these issues had one thing in common: no proper bill of sale.

Florida’s rules can be tricky too. Some items require very specific documentation, while others don’t legally require a bill of sale but absolutely should have one for safety. For example, under the guidance of the Florida Highway Safety and Motor Vehicles (FLHSMV), a seller transferring a motor vehicle is legally required to file a Notice of Sale form — a document that serves the same legal purpose as a bill of sale and protects the seller from being held responsible after the transfer.

Because of situations like these, I created this complete guide to help Florida residents understand exactly what a bill of sale is, when the law requires it, and how to prepare one correctly — including detailed requirements for vehicles, boats, and other personal property.

This article covers everything you need to know. My goal is to make sure you can confidently complete a bill of sale that meets Florida legal standards and protects your rights — whether you’re the buyer, seller, or both.

This article is for informational purposes only and does not constitute legal advice. For advice specific to your situation, consult a qualified attorney.

Free Bill Of Sale Florida Templates

If you’re planning to sell or buy a vehicle, boat, or any valuable item in Florida, having a proper Bill of Sale is essential. It protects both the buyer and seller by clearly documenting the transfer of ownership. To make the process easier for you, I’ve included free Bill of Sale Florida templates in both PDF and Word formats, so you can download whichever version works best for you.

These templates follow Florida’s legal requirements and include all the key details you need—seller information, buyer information, property description, sale price, and more. Whether you’re handling a private car sale, transferring a boat, or selling personal property, these ready-to-use forms will save you time and help you avoid common paperwork mistakes.

Get PDF | WORD

Car Bill of Sale Florida

In my Florida law practice, one of the most common documents clients ask me about is the Car Bill of Sale Florida. And honestly, it’s one of the most misunderstood. Many people think transferring a car is just about signing the title, but in Florida, a proper bill of sale can make the difference between a clean, worry-free transaction and months of headaches. I’ve represented sellers who kept receiving toll violations, parking tickets, and even accident-related notices simply because the transfer wasn’t documented correctly. A Florida car bill of sale helps establish exactly when ownership changed hands, the odometer reading at that moment, and the precise terms of the sale — all of which become critically important if anything goes wrong later.

Florida Vehicle Bill of Sale

A Florida Vehicle Bill of Sale is broader than a “car” bill of sale — it includes trucks, SUVs, vans, and any road-legal motor vehicle. Under Florida law, documenting these transactions clearly is essential because the DMV heavily relies on written records to verify proper ownership transfer. Over the years, I’ve seen disputes arise between buyers and sellers over mileage, liens, payment disagreements, and even accusations of misrepresentation. A detailed vehicle bill of sale helps prevent those problems before they ever begin. It gives both parties written proof of what they agreed to, which is invaluable if the Florida DMV or law enforcement ever needs clarification.

Automobile Bill of Sale Florida

Although the term “automobile” sounds formal, the Automobile Bill of Sale Florida is simply the legal backbone of a private vehicle sale. When clients sit across from me asking whether they really need one, my answer is always the same: absolutely. A properly drafted automobile bill of sale protects the seller from liability and documents what the buyer is receiving. It outlines the sale price, odometer reading, VIN, and any disclosures — all of which Florida statutes expect to be accurate. In cases where disputes arise, this document becomes one of the strongest pieces of evidence either party can rely on.

Florida DMV Bill of Sale

When people refer to a Florida DMV Bill of Sale, they’re usually talking about the official FLHSMV Form 82050, which I use frequently in my practice. This form isn’t just paperwork — it’s legal protection. It acts as both a bill of sale and a Notice of Sale, meaning once a seller submits it to their local tax collector, they’re no longer held liable for the vehicle. I’ve seen countless situations where someone sold a car but neglected to file this form, only to face fines, toll collections, or liability for incidents that occurred long after the sale. Using the DMV-recognized bill of sale is one of the most effective legal safeguards Florida offers.

Florida Firearm Bill of Sale

Firearm transactions in Florida operate differently from vehicles because private gun sales are not registered with the state. This makes the Florida Firearm Bill of Sale especially important. In my legal work, I always advise clients engaging in private firearm transfers to document the sale thoroughly — including the serial number, type of firearm, buyer’s identification, and date of transfer. If that firearm is ever stolen, sold again, or involved in a criminal investigation, this document becomes your proof that you are no longer the owner. Without it, you may find yourself answering uncomfortable questions.

Free Florida Bill of Sale PDF

For clients who want a ready-to-use document, the Free Florida Bill of Sale PDF is the most convenient format. In my experience, PDF versions maintain formatting correctly, prevent accidental editing, and meet the expectations of the Florida DMV and tax collector offices. When someone walks into a DMV office with a clean, professional PDF, the process is almost always smoother. I often recommend PDFs for people who aren’t comfortable editing documents or want something that feels more “official.”

Free Florida Bill of Sale Word

On the other hand, many of my clients prefer the Free Florida Bill of Sale Word template because they can customize it easily. Word files allow you to type directly into each field, add digital signatures, and tailor it to more complex sales — such as transactions involving multiple sellers, lien releases, or special conditions. When I draft documents for clients, Word is usually my starting point because of its flexibility.

Trailer Bill of Sale Florida

Trailers often seem simple, but legally they’re not. A Trailer Bill of Sale Florida is crucial because trailers — whether utility trailers, boat trailers, or cargo trailers — require proper VIN verification and registration. I’ve helped clients who purchased trailers only to discover mismatched VINs, unpaid taxes, or missing paperwork that delayed their registration for weeks. A complete bill of sale ensures that both parties know exactly what is being transferred and protects the buyer when registering it with the Florida DMV.

Motorcycle Bill of Sale Florida

Motorcycles are unique because of their modifications, accessories, and varying engine types. A Motorcycle Bill of Sale Florida captures all of those essential details. Over the years, I’ve handled many cases where buyers claimed the motorcycle was misrepresented — mileage disputes, aftermarket parts not included, or missing title information. A detailed, attorney-style motorcycle bill of sale prevents these types of misunderstandings and helps the DMV process the title transfer smoothly.

Florida Bill of Sale for a Vessel

Florida has some of the most active boating communities in the country, which means vessel sales are extremely common. A Florida Bill of Sale for a Vessel is required for boats, jet skis, and other watercraft — and I always stress how important accuracy is here. The Florida Fish & Wildlife Conservation Commission (FWC) relies on this document to track registered vessels. Missing serial numbers or hull identification numbers (HINs) can completely halt the buyer’s registration process. A proper vessel bill of sale keeps the transaction clean and legally documented.

Blank Bill of Sale Florida

The Blank Bill of Sale Florida is the simplest version — a flexible form that works for almost any property transfer. Clients often use it for electronics, tools, equipment, and household items. Even though these transactions may seem minor, problems arise more often than people expect. A blank bill of sale allows both parties to record the basic terms clearly, which can prevent disputes about payment, condition, or ownership.

Bill of Sale for RV in Florida

RVs are part vehicle, part home — which means their sales can get complicated. A Bill of Sale for RV in Florida must capture details like make, model, VIN, mileage, slide-outs, appliances, and condition. I’ve assisted clients dealing with disputes over RV features or hidden damages, and the one thing that consistently protects them is having a detailed bill of sale. Florida DMV requires proper documentation, especially for larger or luxury RVs with higher resale values.

Simple Bill of Sale Florida

A Simple Bill of Sale Florida is ideal for quick, low-risk transactions. Even though it’s straightforward, it still carries legal weight when written correctly. I often recommend a simple bill of sale for everyday transfers, as long as the buyer and seller agree on the basics: what is being sold, the price, the date, and any conditions of the sale. It’s the easiest way to create a written record without overcomplicating the transaction.

What Is a Bill of Sale in Florida?

A Bill of Sale in Florida is a legal document that records the transfer of ownership of personal property—most commonly vehicles, boats, trailers, and valuable items—from one party to another.

Definition and Legal Basis

Under Florida law, a bill of sale serves as proof of the transaction, showing who sold what, to whom, when, and for how much.

The following Florida Statutes indirectly govern documents used during ownership transfers:

• Florida Statutes §319.23 – governs application for a vehicle title and the documentation needed for transfer.

• Florida Statutes §319.27 – governs liens and legal interests relating to motor vehicles.

While these statutes do not provide a single universal “bill of sale form,” they establish the framework requiring accurate transfer information, VIN disclosure, and odometer reporting.

Is a Bill of Sale Required in Florida?

Whether a bill of sale is mandatory or optional depends on the type of property and the situation.

When It’s Required

The Florida Highway Safety and Motor Vehicles (FLHSMV) requires a bill of sale in specific situations, including:

• Selling a vehicle or boat without a title present (certain exemptions).

• When reporting the sale using Form HSMV 82050 (“Notice of Sale”).

• Tax assessment at the county tax collector’s office—proof of purchase price is necessary.

When It’s Optional but Recommended

Even when not legally mandated, I strongly advise my clients to complete a bill of sale:

• Helps resolve disputes regarding purchase price or condition.

• Provides proof you are no longer liable for tickets, accidents, or insurance after the sale.

• Acts as your written protection if the buyer never transfers the title.

In my legal practice, I’ve seen countless issues arise because sellers trusted a “handshake deal.” A bill of sale prevents those problems.

Step-by-Step Process to Complete a Florida Bill of Sale

Step 1 – Identify the Parties

Include full legal names, physical addresses, phone numbers (optional), and Florida driver license numbers if available.

Step 2 – Describe the Property Thoroughly

This must match FLHSMV expectations:

• Vehicle: Year, make, model, body style, color, VIN.

• Boat: Hull ID Number (HIN), length, make, model, year.

• General Property: Serial numbers, brand, condition.

Step 3 – Record the Sale Details

• Date of sale

• Purchase price

• Payment method

• Whether property is sold “as-is”

Step 4 – Odometer Disclosure (Mandatory for Vehicles)

Federal law and Florida Statutes require accurate odometer disclosure for most vehicles under 10,000 lbs and under 20 years old.

Step 5 – Signatures

Florida does not require notarization for a simple bill of sale, but notarization is recommended because:

• Some tax collector offices prefer notarized documents.

• It adds an additional layer of legal protection.

Step 6 – Submit Forms to FLHSMV (If Applicable)

Depending on the type of property:

• Submit Form 82050 – Notice of Sale (highly recommended for all vehicle/boat sales).

• Buyer must apply for a new title within 30 days to avoid penalties.

Key Legal Requirements in Florida

VIN Verification

FLHSMV requires accurate VIN reporting. A mismatch may delay or block title transfer.

Odometer Disclosure

Federal and Florida law require:

• Exact mileage

• Whether mileage is actual, in excess of mechanical limits, or not accurate

In my experience, sellers often forget to mark the correct odometer box—this is one of the most common reasons buyers face delays at the tax collector office.

Tax Collector Office Requirements

Most counties in Florida require:

• Valid bill of sale

• Signed title

• Government ID

• Proof of insurance (for vehicles)

Notary (Optional but Beneficial)

Not required by Florida Statute unless:

• A lien release is involved

• The tax office specifically requests notarization for certain transactions

Example or Template of a Florida Bill of Sale

Below is a simplified template format (not a fill-in form, but an easy layout).

Florida Bill of Sale – Sample Format

Seller Information
Name:
Address:
Phone/Email:

Buyer Information
Name:
Address:
Phone/Email:

Property Information
Year/Make/Model:
VIN or HIN:
Color/Description:
Condition:

Sale Details
Sale Price: $
Date of Sale:
Payment Method:
Sold As-Is: Yes/No

Odometer Disclosure (Vehicles Only)
Current Mileage:
Mileage Status: (Actual / Exceeds Limits / Not Actual)

Signatures
Seller Signature & Date
Buyer Signature & Date

Notary (Optional)
Notary Stamp/Seal

Common Errors or Legal Pitfalls in Florida

Missing Odometer Information

This is one of the most common mistakes I see. FLHSMV will not process the transaction without proper disclosure.

Signing the Title but Forgetting Notice of Sale

Even if you sign the title, you are still legally responsible until FLHSMV receives your Notice of Sale (Form 82050).

Incorrect VIN or HIN

One typo can cause:

• Rejection of title transfer

• DMV delays

• Fraud suspicion

Not Keeping a Copy

Always keep a digital or physical copy for your records.

FAQs

Is a handwritten bill of sale valid?

Yes, as long as it includes all required information and signatures.

Do I need a notary?

Not legally required, but recommended.

Does the buyer or seller submit the bill of sale?

The buyer uses it for title transfer; the seller should file Form 82050.

Is a bill of sale required for a car in Florida?

Not always, but FLHSMV strongly recommends it for ownership protection and proper tax calculation.

Can a bill of sale protect me from liability?

Only if you submit your Notice of Sale. A bill of sale alone is not enough.

Conclusion

A Bill of Sale in Florida is more than a simple piece of paperwork—it’s your legal protection, proof of ownership transfer, and the first step toward a clean, dispute-free transaction. Whether you’re selling a car, boat, or trailer, always document the deal clearly and follow FLHSMV guidelines.

Download your free Florida Bill of Sale template and complete your transaction with confidence.